MID-VIRGINIA RC CLUB

BYLAWS  OUTLINE

AMA CHARTER CLUB 634

I.  NAME

 Mid-Virginia Radio Control(MVRC)

 II. PURPOSE

 To promote building and flying of radio control model aircraft in the Mid-Virginia area. To support the academy of Model Aeronautics and the hobby, through community involvement.

 III.  MEMBERSHIP

 MEMBER - Anyone of any age who supports the purpose of the club.

            a. Must be member of AMA at joining.

            b. New members must attend club meeting when being voted into club. Exceptions granted by the President.

 HONORARY MEMBERSHIP - Anyone is eligible to be granted this status. A 2/3 majority vote of the members present at a monthly meeting is required for election. Voted member to receive newsletter, no annual dues required, with flying privileges provided  they are AMA members.

 IV. BYLAW CHANGES

 Any changes to the by-laws are to be "proposed and discussed" at a regular meeting. ALL MEMBERS shall be notified of proposed changes. Those unable to attend "decision" meeting will notify the MEMBER-AT-LARGE to represent them for voting purposes. The next meeting after notification, proposed change(s) will be voted on. (A 2/3 of majority present is required to pass).

 V. OFFICERS

 Elected Officials consist of President; Vice-President, Corresponding secretary/Treasurer, Recording Secretary/Newsletter Editor, and Member-at-Large.

             1. President - Elected for one year, serves as presiding officer at meetings, Board of Director meetings, and represents the club at social events as required. If not reelected, the out going president shall automatically be the following year's Vice-president.

             2. Vice-President - Shall assist the President in performance of duties as requested. In the absence of the President, is in charge of regular and Board of Directors meetings. Is to develop and coordinate programs for increasing interest in RC modeling and serve as chairman of contest committee.

             3. Secretary/Treasurer - Shall maintain accurate records of club meetings. Is responsible for all communications to and from the club as directed by membership or Board of Directors, custodian of all records (passing them to successor), maintain official club membership, and AMA rosters. Shall be responsible for collection and disbursement of all moneys per direction of the membership and/or Board of Directors. Shall maintain club accounts, ensure that monies received are deposited and bills promptly paid. Is responsible for issuing "membership cards" and "new member package" to each new member.

            4- Recording Newsletter Editor - Shall publish notice(s) of special events, information regarding safety matters, club business, and other information requested by the membership or Board of Directors. Shall provide update of club rooster at least 3 times per year (separate mailing or in newsletter).

             5. Member-at-Large - Shall act as an ombudsman (trouble shooter) for the MVRC club membership and serve as field Marshall and represent absent members during decision voting for proposed changes in MVRC Club Bylaw changes.

 VI. BOARD OF DIRECTORS

             1-  Elected officials of the club which constitute the Board of Directors. Group Charged with conducting routine business. Board meetings to discuss club business must have at least 3 of 5 elected officers present.

             2- Shall manage the day to day affairs and are empowered to act in the name of the club in cases of emergency action(s) between meetings.

             3- May delegate responsibilities (as need arises) to other club member or group of members depending upon tasks and expertise required.

             4- Board is charged with developing rules and programs designed to promote greater acceptance of the hobby and general enjoyment of flying RC model aircraft.

 VII. ELECTION/REMOVAL OF CLUB OFFICERS

 1- Term of office is one year beginning 1 January.

 2- Officer may petition club to be replaced at any time. The Board of Directors shall appoint a replacement to serve the remaining term.

 3- Election procedures:

            a. Nomination to be made at the September meeting.

            b. Nominees will be published in October newsletter.

            c. Ballots will be cast at November meeting. Member who can not attend, will submit written ballot to member-at-large who will represent member.

 4- Removal of Officer(s) for non-performance of duties shall be accomplished at a regular meeting. Senior officer present shall preside. A 2/3 majority vote of the membership present at the meeting is required to remove an officer.

 VIII. REVOCATION OF MEMBERSHIP

 1- Grounds for revocation:

            a. Non-payment of MVRC dues.

            b. Non-current AMA membership.

            c. Repeated acts of unsportsmen like conduct.

            d. Repeated violations of Field and Safety Rules.

 2- Procedures for revocation:

            a. Automatic for "Grounds a. and/or b." (above).

            b. Requires 2/3 majority vote of membership present at a regular meeting for "Grounds c. or             d"'(above).

 IX. CLUB ASSETS -

 MVRC is a non-profit organization and does not issue stock or apportion assets to any member. In the event the club ceases to function and a decision of  liquidation is made (requires 2/3 majority of membership agreement), all monies will be distributed equally to members. Material assets will be sold based upon a value established by the committee headed by the member-at-large (members in good standing have first choice to purchase assets).

 X.  ANNUAL OPERATING BUDGET-

 1-. A forecast yearly operating budget will be prepared by each club element authorized to spend or collect funds.

 2-. Forecasts will be presented by the treasurer at the March meeting as received as follows:

            a. Newsletter editor

            b. Contest committees

            c. Club assets maintenance report (member-at-large)

 XI. MEETINGS -

 1- The MVRC shall meet at least once per month Time and place to be designated by the Board of Directors in agreement with general membership.

 2- A minimum of 2 officers and 10 (or more) members in good standing shall constitute a Quorum to transact business.

 3- Order of Business will be as follows:

            a-  Call to order

            b - Introduction of new members and/or guests.

            c - Reading of Minutes of previous meeting.

            d - Treasures report.

            e - communications (to or from club(s))

            f- Old business.

            g - New business.

            h- Adjournment

 4 - Monthly programs/presentations (to follow club meetings)

 ARBITRATION PROCEDURES MID-VIRGINIA RADIO CONTROL CLUB

 OBJECTIVE

 To provide a means of resolving disputes between MVRC members.

 SCOPE

             These arbitration Rules/guidelines apply to disputes between MVRC members resulting from violations of club safety rules written or common practice, damage to property or persons resulting from the operation of radio control models, or conduct unbecoming to members.

             While it is recognized that the results of any arbitration proceeding are not binding by law, compliance with Arbitration Committee recommendations is mandatory in order for a member to remain in good standing and an active club member.

 GENERAL

             It is recognized that the operation of radio control models has some inherent risks. Risks such as radio failure, mid-air contact, structural failures. disorientation, etc., are accepted consequences of the hobby. Club safety rules, Written or common practice, are to be followed at all times.

             The conduct of club members while utilizing the club field or attending club meeting and Activities should reflect a high degree of camaraderie. civil behavior. and respect for the diversity rights and well being of other members.

 ARBITRATION PROCEDURES

 Arbitration Committee - The Arbitration Committee shall consist of three people.

             1.   The President or Vice-President of MVRC.

            2.  One member of MVRC in good standing selected by the plaintiff.

            3.  One other member of MVRC in good standing selected by the other plaintiff / defendant

 Step 1 - A plaintiff requests a hearing by the Arbitration Committee. This request shall be in writing and shall be delivered the President or Vice-President of  MVRC.

 Step 3 - The President or Vice-President notifies the parties (plaintiffs/defendants) of the request to arbitrate and requests the names of their candidates to serve on the Arbitration Committee and the names of any witnesses to offer testimony.

 Step 4 - After all Arbitration Committee members are confirmed the President or Vice-President sets a date and time for the arbitration hearing.

 Step 5 - Arbitration Hearing

            A. The President or Vice-President calls the meeting to order, reviews the request to arbitrate, identifies the plaintiff/defendants and witnesses, reviews the steps of the process, and responds to any process questions.

             B, The plaintiff (person requesting the arbitration) is granted ten minutes to explains their position. During this time only the Arbitration Committee can ask questions or communicate with the plaintiff. The Arbitration Committee may extend this ten minute time limit if deemed justified.

             C. The second plaintiff/defendant is granted ten minute to explains their position and/or respond to the allegations. During this time only the Arbitration Committee can ask questions or communicate with the plaintiff. The Arbitration Committee may: extend this ten minute time limit if deemed justified.

             D. After steps 5.B and 5.C, each plaintiff/defendant will be granted five minutes to make a closing statement. During this time only the Arbitration Committee can ask questions or communicate with the plaintiff. Arbitration Committee may extend this five minute time limit if deemed justified.

 Witnesses - During steps 5.B and 5.C., the plaintiffs/defendants each may call one witness to offer testimony. During testimony  ,  Arbitration Committee and the plaintiff/defendant that called the witness can ask questions or communicate with the witness.

 Steps 6 - Arbitration Committee Ruling

 After completion of steps 5.A through 5.D, the Arbitration Committee shall meet in private to develop their recommendation. The recommendation shall result from agreement of at least two of the arbitration  Committee members.

 The Arbitration Committee should then present their findings and recommendation to the plaintiffs/defendants.

 The results of any Arbitration Committee recommendation shall be announced at the next regularly scheduled club meeting and shall be entered into the minutes of the meeting.

 GUIDELINES

    The recommendations developed by the Arbitration Committee shall be intended to reduce the impact of  loss and damage to the parties of the arbitration. In developing recommendations the Arbitration Committee shall consider: was there gross negligence on the part of the plaintiff(s)/defendant(s) in cases of property damage, will the recommendation place undue hardship on a plaintiff(s)/defendant(s) did the plaintiff(s)/defendant(s) make a reasonable attempt to resolve the issue is the situation the result of normal risks associated with the hobby could the situation have been avoided by reasonable actions of either party is there a clear and unquestionable determination of who is at fault

  MID-VIRGINIA RC CLUB

AMA CHAPTER NUMBER  634

FIELD AND SAFETY RULE

 Only Narrow Band transmitters and receivers are allowed for operation of remote controlled aircraft at the field.

 The flight line is the designed area ,along the length of the runway, and is away from the pit/parking for operation of radio controlled aircraft by pilots, instructors, students, assistants or other authorized personnel.

 Operation of aircraft  shall be in front of the flight line. The flight line extends the full length of the runway and extending from the ends of "active runway". Flying is prohibited behind the flight line, over the taxiways or pit/parking area, or over public roadways.

 Pit/Parking line area is designated for aircraft, equipment, member/guest parking and limited access during open flying and sanctioned events. Taxing, launching aircraft, or hovering of aircraft is prohibited in the pit/parking area. Members should advise guests, visitors and spectators (if necessary) of safety rules.

 The taxiway is the designated path(s) from the pit/parking area to the flight line. they are to be used for access to the flight line and returning to the pit/parking area for aircraft Take-off or landing from the taxiway is prohibited.

 The helicopter flight Pad is a designed area at the far south end beyond the last taxiway and adjacent to the pit area.

 The frequency control board is to be used by all members and guests. The specific frequency pin must be removed and a current AMA card placed in the respective slot. The frequency pin must be selected before use of the transmitter and clipped to the transmitter during operation. The pin should be returned when not in use. It is suggested that pilots make an inquiry to the number of pilots "using the same frequency" during the day.

 Only members "in good standing" shall be allowed use of the fields. Pilots must maintain both AMA and MVRC paid membership. Anyone not a member or guest, may be asked to leave. You should be willing to display your MVRC membership card if requested. A guest(s) may fly a maximum of 3 times before MVRC membership is required. Exceptions may be authorized by Board of Directors.

 No alcoholic beverages of any kind shall be brought to or consumed at the field. Violations may result in loss of MVRC membership.

 Any accident involving personal injury or property damage shall be reported to a Club Officer (and if required) to AMA Headquarters.

 Club Safety Rules. written or common practice. are to be followed at all times. MVRC members are responsible for maintaining safe flying conditions while at the field and instructors are responsible for students during instruction.  The arbitration rules/guidelines apply to disputes between MVRC members resulting from violations of club safety rules, damage to property or persons resulting from the operation of radio control models, or conduct unbecoming to MVRC members.